The anticipated launch of Workspace is March 2014. The pilot program will end on February 28, 2014. You may continue to use the service during transition and your account will automatically roll over as part of the larger rollout to the rest of UBC staff and faculty. Please note that service disruptions may occur during the week of February 17 to 21, 2014 as we prepare the service for launch. We will do our best to minimize any disruptions, but we recommend all users to have their files backed up through alternate means (this automatically occurs if you have installed the desktop client).
The Workspace Pilot is now closed for new users. To begin your pilot, please visit https://workspace.ubc.ca and enter your Campus-Wide Login (CWL) credentials. Please note that Workspace is only available to users with an Enterprise Active Directory (EAD) account.
The pilot is designed to achieve the following:
- Ensure that the full deployment meets constituent user requirements;
- Operates as intended for UBC's full network of internal and external users;
- Informs the plan for scaling the service to the entire university;
- And provides the necessary user feedback for any service improvements and support requirements
- Mozilla Firefox (latest)
- Google Chrome (latest)
- Internet Explorer 8 or 9 (Please note that Internet Explorer 9 is required to launch your desktop from the My Computers tab with VMware)
- Safari (latest)
- Horizon View HTML Access
- Apple Mac® OS X 10.7 Lion or later
- Microsoft Windows® XP SP3, Windows Vista 32- and 64-bit versions, Windows 7 SP1 32-and 64-bit versions, and Windows 8 Pro and Enterprise 32- and 64-bit versions
Mobile and Tablets
- iOS 6.0+ with Apple iPad® 2 or later and Apple iPhone® 4 or later
- Android™ OS v2.3 with HTC EVO™ 4G, HTC Incredible™, Motorola Droid 2, Motorola Droid X, Samsung Galaxy S®, Samsung Galaxy S II
- Android OS v4.x with Samsung Galaxy S ll , Samsung Galaxy S III
- Android OS v2.2 with HTC EVO 4G, Motorola Droid, Samsung Galaxy S, Samsung Galaxy S II
- Android OS V3.x with Motorola Xoom
Dec 5, 2013 Update: VMware's latest release 1.5.2 has improved user interface, notifications and history.
Terms and Conditions
Please read the UBC Workspace Service Terms and Conditions here.
For Workspace service questions, please contact Deirdre Rogers, Project Manager at firstname.lastname@example.org. For service support, please select "Other" under the Service dropdown menu on our Systems web form.
- What are the benefits of using UBC Workspace compared to other cloud file sharing solutions such as Dropbox®, iCloud, and Google Drive?
- How is UBC Workspace different from SharePoint, TeamShare and H Drive?
- How do I set up the service for the pilot program?
- I have EAD, but when I tried to use the service, I received the error message, "You are not allowed to access this page. You may need to contact your administrator with this error. 403 Forbidden." What do I do?
- Will I need training to use this service?
- Is this service compatible with VPN?
- If I'm offsite, do I need VPN to log in?
- Who do I contact if I have questions?
- What kind of files can I upload?
- How secure are my files when they are being transferred?
- Who can I share files with?
- How do I share files with someone?
- What is the file size limit to uploading a document?
- What is the maximum amount of free storage space?
- Is there an app I can download to my phone or tablet?
- Where do I go to provide feedback?
- Does UBC back up my data?
- What happens to my files after the pilot is complete?
- How do people without a Workspace account (non-EAD user) access the files that I share with them?
- Is it possible for non-EAD users to also use Workspace to share files with someone else?