VMware Migration Project

VMware Cloud Migration Project

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educloud

What Are We Migrating?

 

EduCloud, UBC’s private cloud service, will continue to operate as the on-premises platform for provisioning virtual machines. What’s changing is the underlying technology: we’re transitioning from a VMware-based infrastructure to OpenStack—an open-source, enterprise-supported platform that also runs on-premises.

The new Hybrid Cloud Service builds on EduCloud by integrating public cloud providers such as AWS and Azure. This combined model offers greater flexibility in where and how workloads are hosted, while also introducing improved cost management, enhanced security features, and the ability to scale resources more efficiently across environments. 


The Drivers of the Migration?

UBC is transitioning to a hybrid cloud model in response to two main factors: rising costs and changes to technology availability, and the opportunity to modernize our IT services. By adopting a combination of OpenStack and public cloud platforms, UBC can better manage costs, ensure service continuity, and position the university on a more flexible, scalable foundation. This approach not only addresses immediate financial and operational pressures, but also accelerates UBC’s long-term goals of reducing technical debt and enabling innovation across the institution.

💲

Licensing and Pricing

Changes to industry licensing models and pricing structures have led to projected cost increases for continuing with our current platform. To ensure prudent financial management and sustainability, UBC is taking this opportunity to transition to a hybrid cloud model that provides greater flexibility, scalability, and long-term value.

🛑

Product Discontinuation

Certain products critical to supporting the EduCloud services are being discontinued, including VMware Cloud Director. As these tools are central to automation and self-service functions, UBC is moving to new platforms that can better support these needs while modernizing services for the long term.

ELA Sunset 

UBC's Enterprise License Agreement (ELA) with VMware is set to conclude in mid-2026. Rather than renewing under changed licensing terms, the university is transitioning to a hybrid cloud environment that balances cost, performance, and future-readiness. This approach ensures continuity of services while positioning UBC for innovation beyond the current agreement.


Stay Informed & Engaged


The Approach to the Cloud Migration

We're implementing a comprehensive, phased approach to ensure a smooth transition with minimal disruption to your services.

journey

Below are the principles that support the migration process

⛳️

Phased Migration

Move 40% of workloads to public cloud initially, followed by 60% to OpenStack on-premises private cloud by July 2026.

🔐

Enhanced Security

Implement modern security design with automated patch management, centralized logging, and workload encryption.

🛟

Resource Optimization

Deploy centralized monitoring and cost controls to govern cloud expenses and optimize workload performance.

🤝

Change Support

Address transition through education, training, communication, and one-on-one support for all stakeholders.


Migration Progress To Date 


Expected Migration Impacts 📈

Key metrics and expected outcomes from the EduCloud transition

🤝 Support Available

24/7

🔋 Uptime Goal

99.9%

🎯 Target Completion

June 2026

Page last updated on September 5, 2025


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