Events and Equipment Rentals

Overview

UBC IT Audio Visual Services Events and Rentals is your on-campus resource for all of your events audio visual needs. We aim to provide a high quality and comprehensive service for your event, regardless of whether it is big or small. From a simple equipment rental to meetings, cocktail receptions and right up to multi-day, multi-venue conferences, our event specialists are on-hand to guide you through the process of providing top-notch audio visual support for your event. We also provide support for mobile video-conferencing solutions and event capture/recording. For whatever you have in mind, get in touch with us and our AV events specialists will work with you to make it happen.

Contact the UBC IT Audio Visual Help Desk at av.helpdesk@ubc.ca or call (604) 822-7956 with any enquiries or questions. Our regular business hours are 7:30AM-4:00PM, Monday-Friday (excluding holidays). We offer after-hours and weekend AV support on a pre-booked basis.


Features & Benefits

  • Support provided by UBC technicians who are deeply familiar with the campus
  • Competitive pricing that is often well below external suppliers
  • Comprehensive personal event planning and advice from our AV specialists
  • Short or long term equipment rentals
  • Service available to all members of the UBC community as well as external clients
  • Weekend or evening support available (minimum labour charge applies)
  • Speedchart (JV), credit card, cheque or debit payment available

Costs

Please contact us at the UBC IT Audio Visual Help Desk at av.helpdesk@ubc.ca or call (604) 822-7956 with your enquiry to receive a quote.


Further Information

  • If you are booking a room on campus for your event, you can find photos and information about bookable rooms on the Scheduling Services website.
  • Many of the classrooms available for booking have some AV equipment already installed. Please contact the AV Help Desk and tell us about your event so that we can help to determine your specific needs and deliver an optimal solution.

Getting Started

To begin planning for your event, contact us at av.helpdesk@ubc.ca or (604) 822-7956

  • To begin planning for your event, contact our Events and Rentals Desk at 604-822-5579 or contact the AV Help Desk


Support

Contact the AV Help Desk